Removal Van South Kensington Service Terms and Conditions
These Terms and Conditions set out the basis on which Removal Van South Kensington supplies removal, transportation, packing, loading, unloading, and related services. By placing a booking or using our services, you agree to be bound by these Terms and Conditions.
These terms are intended to apply to domestic and business customers within South Kensington and surrounding areas, as well as moves to or from other locations within the United Kingdom, unless we expressly agree otherwise in writing.
1. Definitions
In these Terms and Conditions, the following expressions have the meanings set out below:
Company means Removal Van South Kensington, the service provider.
Customer means the person, firm or company who requests and or pays for the services.
Services means any removal, delivery, packing, loading, unloading, storage, or related services provided by the Company.
Goods means all items handled, packed, moved, stored or otherwise dealt with by the Company on behalf of the Customer.
Contract means the agreement between the Company and the Customer for the supply of services, incorporating these Terms and Conditions.
2. Booking Process
2.1 Bookings may be made by the Customer via the Company’s accepted booking channels as advised from time to time. A booking is only deemed accepted when the Company confirms the booking and, where required, receives any deposit.
2.2 The Customer must provide accurate and complete information at the time of booking, including:
a. Full collection and delivery addresses.
b. Details of access restrictions such as parking limits, stairs, lifts, low ceilings, or narrow entrances.
c. An accurate description and approximate volume of Goods to be moved.
d. Any special handling requirements, fragile items, or high-value items.
2.3 The Company reserves the right to reasonably adjust the quoted price if information provided at the time of booking is incomplete or inaccurate, or if the nature or volume of the Goods or access at either property differs materially from what was described.
2.4 All bookings are subject to vehicle and staff availability. The Company may decline a booking at its discretion without providing a reason, in which case any deposit paid in respect of that unaccepted booking will be refunded.
3. Quotations and Prices
3.1 Unless otherwise stated, quotations are based on the information supplied by the Customer and on the assumption of reasonable access and typical traffic conditions for the service area.
3.2 Quotations normally specify whether they are based on an hourly rate or a fixed price. Where the service is charged by the hour, time is calculated from the scheduled arrival time at the collection address until completion of unloading at the final destination, including unavoidable waiting time caused by the Customer.
3.3 The quotation does not include:
a. Any parking charges, congestion charges, tolls, or fines arising from circumstances beyond the Company’s control.
b. Dismantling or reassembly of furniture or fittings, unless expressly agreed.
c. Disconnection or reconnection of appliances.
d. Removal of items that breach waste regulations or that the Company reasonably considers unsafe or unlawful to move.
3.4 The Company may vary its charges if:
a. The work is carried out on a weekend or public holiday not previously agreed in the quotation.
b. The Customer requests additional services or changes to the agreed schedule.
c. There are delays outside the Company’s control, such as waiting for keys or restricted access, leading to additional time on site.
4. Payments and Deposits
4.1 The Company will advise the Customer of accepted payment methods. Unless agreed otherwise, payment is due as follows:
a. For hourly rate moves, payment is due on completion of the service on the day of the move.
b. For fixed price moves, a deposit may be required at the time of booking, with the balance payable no later than on completion of the service on the move date.
4.2 The Customer must ensure that funds are available and that payment is made promptly. The Company reserves the right to refuse to commence or continue services if payment is not made as agreed.
4.3 If payment is not received when due, the Company may charge reasonable interest on overdue sums and recover any costs incurred in pursuing payment.
4.4 All prices are stated in pounds sterling and, unless expressly stated, include any applicable taxes at the prevailing rate.
5. Cancellations and Amendments
5.1 The Customer may cancel or amend a booking by giving notice through the same method used to make the booking or by any other method accepted by the Company.
5.2 If the Customer cancels more than 72 hours before the scheduled start time, any deposit paid may be refunded or transferred to a new date at the Company’s discretion, subject to availability.
5.3 If the Customer cancels 72 hours or less before the scheduled start time, the Company reserves the right to retain all or part of any deposit to cover lost time and administrative costs. Additional cancellation charges may apply where significant preparation costs have been incurred.
5.4 If the Customer wishes to change the date, time, or scope of services, the Company will use reasonable efforts to accommodate the request but does not guarantee availability. Changes may result in revised pricing.
5.5 The Company may cancel or reschedule the services due to circumstances beyond its control, including but not limited to severe weather, vehicle breakdown, staff illness, safety risks, or legal restrictions. In such cases, the Company will endeavour to offer an alternative date or refund any prepayments relating to the affected booking. The Company is not liable for indirect or consequential losses arising from such cancellation.
6. Customer Responsibilities
6.1 The Customer is responsible for:
a. Ensuring that Goods are properly packed and ready for transport, unless the Company has agreed to provide packing services.
b. Ensuring that all boxes and containers are adequately sealed and capable of being safely lifted and transported.
c. Arranging suitable parking and, where necessary, obtaining permits or authorisations to allow the Company’s vehicles to park close to the premises.
d. Ensuring that all Goods to be moved are clearly identified and that no items intended to remain are removed in error.
e. Being present, or appointing an authorised representative, at the collection and delivery addresses throughout the service.
6.2 The Customer must not ask the Company to transport:
a. Illegal, stolen or prohibited items.
b. Perishable or living items, including plants and animals, unless expressly agreed in writing.
c. Hazardous materials such as explosives, flammable liquids, corrosive substances, or compressed gases.
d. Valuable items such as jewellery, money, important documents or antiques, unless specifically disclosed and accepted in advance.
6.3 The Customer acknowledges that any breach of this clause may result in delay, refusal to carry particular items, or termination of the services, and the Customer may be liable for any related costs or losses incurred by the Company.
7. Access and Parking
7.1 The Customer must provide clear and safe access at both collection and delivery addresses. This includes ensuring that driveways, hallways, staircases and lifts are available and free from obstruction.
7.2 The Customer must inform the Company in advance of any access issues, such as narrow roads, vehicle height restrictions, limited loading times, or the need for special arrangements common in busy residential and commercial areas.
7.3 The Customer is responsible for any parking charges, penalty charge notices, or fines arising from inadequate information or instructions regarding parking. The Company will take reasonable care to park lawfully and safely but relies on the Customer’s local knowledge and permits where necessary.
8. Liability and Limitations
8.1 The Company will exercise reasonable care and skill in providing the services. However, liability for loss, damage, or delay to Goods is subject to the limitations in this clause.
8.2 The Company will not be liable for:
a. Loss or damage arising from inherent defects, pre-existing damage, or the fragile or unstable condition of Goods.
b. Loss or damage to items packed by the Customer, unless there is clear evidence of mishandling by the Company’s staff.
c. Loss or damage caused by weather conditions, normal wear and tear, or gradual deterioration.
d. Loss of data or software, or damage to electronic equipment not directly caused by physical impact during handling.
8.3 The Company’s total liability for loss of or damage to Goods, whether arising from negligence, breach of contract, or otherwise, shall not exceed a reasonable limit per job, as notified to the Customer on request or in any quotation or booking confirmation. The Customer should arrange additional insurance if a higher level of cover is required.
8.4 The Company is not liable for any indirect or consequential losses, including loss of profit, loss of income, or loss of opportunity, arising from or in connection with the services.
8.5 Any claim for loss or damage must be notified to the Company in writing as soon as reasonably possible and, in any event, no later than seven days from the date of the move. The Customer must provide evidence and a reasonable opportunity for inspection.
9. Waste Regulations and Prohibited Disposals
9.1 The Company operates in accordance with applicable waste and environmental regulations within the United Kingdom. The Company is not a general waste carrier unless expressly stated and will not collect or dispose of waste materials except as part of an agreed service that complies with the relevant rules.
9.2 The Customer must not include in any load items that are classed as controlled waste, hazardous waste, or restricted materials, such as:
a. Chemicals, solvents, paints, or asbestos.
b. Clinical or medical waste.
c. Gas cylinders, fuel containers, or other pressurised vessels.
d. Construction rubble or large quantities of building waste, unless specifically agreed.
9.3 Where the Company agrees to remove unwanted items, furniture or other disposables, such services will be carried out in compliance with local and national waste requirements. Any disposal charges or fees will be added to the Customer’s invoice.
9.4 If the Customer asks the Company to dispose of items unlawfully or in breach of waste regulations, the Company may refuse, suspend, or terminate the services. The Customer will be responsible for any fines, penalties or costs arising from such requests or from misdescribed items.
10. Delays and Events Beyond Control
10.1 The Company will make reasonable efforts to adhere to agreed timescales, but timings are estimates and not guaranteed unless expressly stated. Traffic, road closures, weather conditions, and access issues can affect timing, particularly in busy urban and residential areas.
10.2 The Company is not liable for delay or failure to perform its obligations where such delay or failure results from events beyond its reasonable control, including but not limited to severe weather, accidents, road incidents, public transport strikes affecting staff, or changes in law or regulations.
11. Insurance
11.1 The Company maintains appropriate insurance to cover its legal liabilities arising from the performance of the services, subject to the exclusions and limits set out in these Terms and Conditions.
11.2 It is the Customer’s responsibility to arrange additional insurance cover for Goods of high value or for any amounts exceeding the Company’s liability limit. The Customer should check any existing home, contents, or business policies for removal cover.
12. Complaints
12.1 If the Customer is dissatisfied with any aspect of the services, the Customer should raise the issue with the team on the day where possible so that it can be addressed promptly.
12.2 If the matter is not resolved, the Customer may submit a written complaint providing full details of the issue, dates, and any supporting evidence. The Company will investigate and respond within a reasonable time.
13. Data Protection
13.1 The Company will collect and use personal information provided by the Customer for the purpose of arranging and delivering the services, processing payments, and handling any queries or complaints.
13.2 The Company will take reasonable steps to keep Customer information secure and will not sell personal data to third parties. Information may be shared with insurers, legal advisors, or regulatory authorities where required by law or in connection with a claim.
14. Governing Law and Jurisdiction
14.1 These Terms and Conditions and any dispute or claim arising out of or in connection with them or their subject matter, formation, or performance shall be governed by and construed in accordance with the laws of England and Wales.
14.2 The parties agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms and Conditions or the services provided by the Company.
15. General Provisions
15.1 No variation of these Terms and Conditions shall be effective unless agreed in writing by the Company. Any additional terms proposed by the Customer are excluded unless expressly accepted in writing.
15.2 If any provision of these Terms and Conditions is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
15.3 No failure or delay by the Company in exercising any right or remedy shall constitute a waiver of that or any other right or remedy.
15.4 These Terms and Conditions, together with any written quotation or booking confirmation, constitute the entire agreement between the Company and the Customer in relation to the services and supersede any prior understanding or arrangement.
By confirming a booking or using the services of Removal Van South Kensington, the Customer acknowledges that they have read, understood and agree to these Terms and Conditions.